Automating Expenses with Slackbot | AI Use Cases

Project finance teams spend hours manually assembling sponsor reports from spreadsheets across billing, units, pass-throughs, and grants. With our Sponsor Reporting, a single click generates a professional, sponsor-ready financial summary directly from live Certinia data — services, PTCs, grants, and invoicing history all included. Run it on demand or schedule it to deliver automatically.

For most CROs, ASC 606 revenue recognition is still manual — pulling costs from multiple systems to calculate percent complete every month. This accelerator makes it systematic: every unit tagged to a performance obligation automatically drives a revenue calculation that builds up services, pass-throughs, and grants into both a Direct 606 and Full 606 adjustment, with an audit trail by period and direct ERP handoff.

Surface overburn and underburn by unit, role, and region — at both the project and portfolio level. Pivot between hours and cost to catch where resource mix is affecting profitability, filter by time period, and roll it all up to a PA dashboard that gives you visibility across every active study.

Multi-year CRO contracts routinely go through price changes mid-study. When a sponsor agrees to a new unit price, the system automatically calculates the reconciliation billing for all previously delivered units at the delta between old and new price — retroactively, with an as-of date — and queues it as a billing milestone ready to add to the next invoice. No spreadsheet, no off-system calculation.

Every unit from the contracted bid lives in one tracker on Salesforce — actuals and forecasts across the full study timeline, covering services, pass-throughs, and grants. PMs update and spread forecasts using spreadsheet-like tools, leads review, PAs approve, and billing milestones are created automatically.

Most contract research organizations create extensive bid workbooks to bid for new studies and trials. Once they win, all of the details (planned units, resources, quantities, rates, etc.) from the bid workbook can be imported into Salesforce and used to create a PSA project, budget, resource requests, and more. The bid import also supports change orders.